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Old 03-18-2003, 10:41 AM
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Shake Note to managers: hire phone people with brains that work!

So we're *still* trying to get contracters out to give us an estimate on replacing the back doors that got torn up when we got burglarized last week. Had a grand total of one set turn up last weekend, the first two people didn't even know how to measure doors (these are exterior french, er, "freedom" doors) and proceeded to tell my husband that they are non-standard size and they'd have to enlarge the opening by a foot. Their idiot boss told him the same thing.

Fast forward to yesterday morning, when I'm calling around to the major chains to try and get someone out. Home Depot and Lowe's both charge a "measuring fee" just to come out and measure and work up an estimate.

So, I try Sears. Free in-home estimates, YES! And then it went downhill from there. I got transferred over to the specific department I needed to talk to:

"Hello, I need to make an appointment to get an installer to come out and give us an estimate on replacing a set of exterior French doors."

"You're going to reface your cabinets?"



"Nooooooo, I said I need to replace a set of exterior French doors."


Conversation proceeds for a while, and then she asks for the homeowner's name.

"Mr. and Mrs. Joseph Ellis"

"That's J...O...?



"S-E-P-H"

"And the last name 'Bella'?"

"Noooooo, E-L-L-I-S".


(Okay, I can *kind of* understand that one.)

More conversation, then she transfers me over to the lady who would be specifically setting the local appointment.

"Yes, I need to set an appointment for someone to come out and give me an estimate on replacing a set of exterior French doors."

"Is that like.... sliding doors or something?"




ARRRRRRRRRRRGH!

Needless to say, these conversations did not exactly inspire confidence in Sears, even though we've dealt with them on a couple other projects over the years. These two ladies on the phone were complete morons, though!!

I hope my conversations with them were recorded and that they do get played back for whoever is in charge of training these people!
 
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Old 03-20-2003, 07:47 AM
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!Oy <---- we need an !oy smilie, like !ugh

Preach it, sister.

FWIW, sitting on the other side of the issue with a call center/inside sales department to run, it 'taint easy. There are a lot of stupid people who interview well.

There are a number of key factors that go into producing someone who can talk knowledgeably to a customer on the other end of the phone, and the first one is training. Not just training classes, which are of a limited benefit, but day-in day-out exposure to other people who know what they are talking about, so that the person who will be on the phones gets a chance to absorb not just memorize .... build the knowledge base before they ever get on the phone with anyone.

We've got two new hires right now. Bright man, bright woman. They are chomping at the bit to get on the phone and stop doing the relatively boring tasks we have them doing now. We're like, hello, it's another three months before we let you even touch a phone. Do your boring tasks, sit and listen to other people, absorb, absorb. Even though the boring tasks are boring, there's a lot of product knowledge to be gleaned from them...and you have to know the product before you talk to your first customer, period.

No matter how much product knowledge you give someone, if they don't have what I call "fake it ability", they can be a disaster when you unleash them on the phones. "Fake it ability" can't be taught; it's an instinct. Even if you don't know what French Doors are, there's a way of not letting the customer know that you don't know, while you put them on hold and find out what the #$&^$$ French Doors are. (The highest compliment I can pay a new hire is to walk past them on the phone, listen for a minute, and then walk over to Keith who runs inside sales and say "That one, that one's got fake-it-ability". :thumbs: )

So much of this comes down to We redid the entire infastructure of our call operations the last year...putting the finishing touches on the construction this Spring. We thought we could have tiers of reps, with the best and the brightest making more , dealing with the most profitible and complicated customers, and we could fill in with lower level folks to work with the smaller, less complicated clients. (I mean how hard is it to take a 1000 piece pencil order with a straight line imprint? )

Didn't work. Gave it up. We're only hiring and retaining the best and the brightest. Renamed the entire operation "inside sales" to give a status lift from "customer service", had to come up with a lot more in the budget for compensation, let the weakest links go or shifted them to clerical, etc. It's my job to figure out how to make the orders profitable enough to pay the that's necessary to get the job done right.

So, all the way back to French Doors -- do you think there is anybody at Sears who actually cares enough to plan their call center so that an intelligent person can talk intelligently about French Doors? I don't. There are so many companies like that where the people who make the strategy are so far removed from the customer experience, they have no idea what's necessary to actually execute the plan efficiently. It's easy to come up with product line ideas and budgets and shift numbers around on paper and plan marketing campaigns. Executing day to day is hard.

Andrea
who apparently had a lot to say on the subject
 
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Old 03-20-2003, 08:11 AM
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Ahhh... fake ability. I call it "bullshitting" I have bullshitted my way through many calls.

Working in a call center is really difficult, but it's no excuse for stupidity.

When I call my company, I wonder how we have patients. Here's a typical senario of me trying to call out sick:

Operator: [company name], how can I help you?
Me: Yes, may I please speak with [supervisor]
Operator: please hold
annoying music for several minutes
Operator: [company name]. how can I help you?
Me: Yes [operator name]. It's Margaret. I was holding for [supervisor] for several minutes. I'll leave a message with you for her (we're not allowed to call out on VM)
Operator: Are you calling out?
Me: Yes.
Operator: My gosh, what's wrong?
yada, yada
Operator: Here's her voicemail...
Me: NO! We can't leave a message on her voi...
VM: Hello, you've reached [supervisor]
Me: Mother[explitive]

Operator: [company name]
Me: [operator name] You put me through to her vm. I need to leave a message with you if she's not available.
Operator: Hold on, I'll page her again for you.
Me: Do you not understand? She's not picking...
God awful music begins again, and lasts several minutes.
Operator: [company name] can I help...
Me: [Operator name]!!! Give me [coworker name].
Operator: one moment.
God awful music again

Coworker: This is [coworker], can I help you?
Me: [coworker], I've been trying to talk to [supervisor]. I can't make it in today because [reason].
Coworker: (says something nice, or asks questions)
Me: I've been trying to get through to [supervisor] for several minutes now. The operator is an idiot.
Coworker: tell me about it.
Me: Can you do me a favor and track [supervisor] down and tell her I won't be in, and that I tried my best to get through to her.
Coworker: You got it!
Me: Bless you!!!

There's nothing more annoying than being sick and trying to call out, and finding it takes TEN MINUTES or MORE to get through to someone who can handle the call. GRR!!!

I know my patients have just as hard of a time. They get shuffled around a lot and put on hold a lot before they get to the right person. I hate hearing "I hope you can help me, because everyone else I spoke with couldn't" and then having them describe something that is in my job description to handle! Why didn't the call just come to me? I then have to work harder to make the customer happy because they are frustrated by the time they get to me.

Grrr. Sorry, I had a rant built up there. Whoo. Who knew?
 
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Old 03-20-2003, 08:47 AM
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You know what the worst thing is? The worst thing is feeling exactly the same way and then having the responsibility to build an operation that doesn't act like that. Pressure is on.

Standard rules:

Anybody who takes a phone call can help the customer.

If you ask to speak with XYZ and she's not available, the person says " She's (at lunch and will be back at 1:00, left for the day and will be in tomorrow at 9:00, will be in at 11:00 today, out sick today, on vacation this week.) I can transfer you to her voice mail, or I can help you."

Practically, it takes a lot of reinforcement to avoid call dumping. (Call and ask for Sally, person who answers the phone is more than happy to just transfer you to Sally's voice mail without really trying to help you.) We don't have a police force to constantly monitor somebody who wants to call dump. That's one of several reasons we redid our infrastructure..... several of our weak links were call dumpers, no matter what we did.

It's a b**ch when you have to put your money where your mouth is.

Andrea
 
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Old 03-20-2003, 10:17 AM
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Meanwhile, I was out yesterday and put a message on my outgoing voice mail that I would be out on "Wednesday, March 19." So on Wednesday, March 19, the downstairs receptionist calls my extension and leaves a message that "several people are here for a meeting with you." :duh

No, they were here for a meeting that I co-chair, but my co-chair knew I wouldn't be in. Meanwhile, when you listened (you DID listen, didn't you?) to my outgoing message that said I wouldn't be in, did you think that maybe I wasn't going to be coming down to get those people from the waiting area any time soon?

:oy! is right.
 
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